What Is Asana Gantt Charts And How To Setup?

In the present era, as IT services are becoming more widespread, organizations are facing a myriad of issues in coordinating incoming projects. The major IT companies need help in streamlining their processes.

It is a Project Management tool that is able to assist businesses in achieving successful outcomes seamlessly through Workspace Management Dashboards. Asana allows for a lot of customization when managing and planning projects that help teams increase their productivity and fulfill deadlines within the schedule.

Asana has a range of charts to show the progress of work, and one method that is useful in planning projects includes using the Asana Gantt chart.

This article will give an outline of Asana Gantt Charts. It explains what you can expect from the Asana application and the kinds of charts you can employ to assist in Project Management. You will get knowledge of the capabilities of the software, its benefits, and the methods to make Asana Gantt Charts. Let’s get started.

Requirements

You’ll have a better understanding of the steps to create Asana Gantt Charts if you have gone through these elements:

• An active Asana accouunt.
• Working Knowledge of Gantt Charts.
• Experience with Project Management Tools.

Introduction to Asana

It is a Software-as-a-Service (SaaS) built to encrease Project Management and cooperation in an companty. It was commercially launched in 2012. Asana was created in collaboration with Rosenstein and Moskovitz (former Facebook employees).

As time passed, and with automation and integration capabilities, Asana provided a seamless platform to users that does not compromise the security or privacy of data. Additionally, it comes with Agile Methodologies to increase productivity and enhance collaboration.

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Asana offers a variety of views, including a List, Board, Dashboard, Timeline, and Calendar to make it easier for Project Management. These views incorporate visuals to present the status of your work. It is easy to conclude by visualizing features and numbers by using a specific chart.

With these charts, you can visualize the trends, time, and work to plan for an ongoing project. Thus, it’s important to comprehend the different charts with the various views available to precisely set the timelines prior to finalizing agreements with the stakeholders.

Types of Asana Chart

Asana integrates dashboards that include charts and graphs. These charts show the day-to-day progress of the team and eventually highlight potential obstacles. Dashboards’ charts automatically populate the dashboard, and users are able to create custom charts and roll-ups in order to monitor the health of the project.

Dashboards update automatically each time a webpage is accessed or refreshed, providing current information. Below are some graphs useful in showing the progress of work:

• Gantt Charts
• Donut Charts
• Burnup Charts
• Bar Graphs

Gantt Charts

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It is a type of bar chart that assists in planning and scheduling projects regardless of project size. It helps simplify complicated projects.

Donut Charts

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The Donut Chart is used to display the percentage of data that is categorical. Within the Asana dashboard, the Donut Chart helps in understanding the progress of an assignment or project.

Burnup Charts

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A Burnup Chart is a tool used to gauge the progress made. It records the work completed and provides all the required work. As Asana is a tool for Agile Development, this chart can help you track your team’s progress.

Bar Graphs

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The Bar Graph is a chart designed to provide a summary of definite information. Asana dashboard offers this chart that helps to see the unfinished tasks in each segment.

Introduction to Asana Gantt Charts

Asana Gantt Charts ensure businesses can organize their work and calculate the timeframe of projects. Scheduling projects can help teams to be organized and hit goals, which leads to efficient execution of tasks. Each bar on the Gantt chart represents a particular phase that is part of the plan (or the task of the course of a work).

The length of each bar indicates the length of time it takes to complete the task. This chart gives you complete information about the management’s workflow to keep track of each task and rank the tasks accordingly. Here are the key features and advantages of the Asana Gantt chart:

• Key Features of Asana Gantt Charts
• Benefits of Asana Gantt Charts

Key Features of Asana Gantt Charts

Presently, Asana Gantt Charts runs on sophisticated software that helps teams to collaborate in order to complete their tasks. The most important features of Asana Gantt charts include:

• Rapid Progress of Projects: Asana offers an online platform for monitoring the progress of your project. The team can submit their projects online, and the Gantt chart is updated accordingly.
• Organizing: Asana Gantt Charts provide the start and finish date for each task within an entire project. If the schedule of tasks conflicts with other tasks, they can be modified and scheduled accordingly.
• Map Dependencies: Alongside visualizing a plan using Asana Gantt Charts, teams can quickly prioritize their tasks. But, certain tasks are contingent on other tasks, making teams or members of the team understand the significance of their contributions in the course of a project. Even if work is required to be delayed due to a reason, teams may change dependencies in order to solve an issue.
• Landmarks: The Asana Gantt chart has horizontal bars in relation to the time of completion, and they assist teams with their milestones, which represent distinct stages of a phase. These milestones will give you quick information on crucial dates and significant moments within the timeline of the project.

Benefits of Asana Gantt Charts

Asana Gantt Charts are widely utilized in all sectors, from small to large companies. Here are some advantages of the Asana Gantt Chart:

• Visualize Plans: Though a plan is possible to create using the simplest row-and-column table, visualizing it using Asana Gantt Charts gives more information about the entire plan.
• Organise Project: Be it remote or on-premise, cross-team efforts require collaboration and clear work. A mutual understanding can be built through Asana Gantt Charts. Asana Gantt Charts serve as a reference at every stage of large-scale projects.
• Coordinate with stakeholders: Because organizations expand by working with many parties, Asana Gantt Charts give an overview of the working phases of a particular project at any point in time. It also assists businesses in deciding the amount of clients to be considered in comparison to the capacity of existing projects.

Steps to Create Asana Gantt Charts

Asana Gantt chart has a certain purpose; it is most effective whenever a project has an end and start date. The chart could be beneficial for an event like a Marketing Campaign and Product Launch, but it is also useful in the beginning planning phases.

Asana’s timeline view assists in creating a Gantt Chart to assist in Project Management. Here are the steps needed to make an Asana Gantt Chart

Step # 1: Specifying Plan 

Before beginning using the Asana Gantt Diagram, the authorities should plan the expected date of the start and end of the tasks. For example, a business is planning to launch a new product. The team working on the product starts at the beginning of January and hopes to be ready for the market by the 1st of March.

The Gantt chart for such instances will begin on the 1st of January. It will continue to run until the 28th of February to allow for buffer time for interviews with journalists and social media-related productions prior to product launch.

Step # 2: Setting Assignments

To create a plan in the Asana timeline view, move the desired assignments into the period of your interest. The task’s time can be planned by changing the duration of the work. The user can also define the desired time for a specific task.

If a specific task within the project needs constant feedback, it could be broken down into smaller tasks, and related tasks within a project could be colored with colors like blue for the production team, red for the design team, or black for the marketing teams to track the progress of different teams. It could be seen in the picture below.

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Step # 3: Announcing Dependencies

Asana provides Gantt charts that include the feature of dependency. Often, within a project, specific tasks can only be completed once all other tasks have been completed. When this happens, the dependency feature can be designed to help teams comprehend the roles of each task they are responsible for.

For example, a dependent task could be made only following the task has been reviewed successfully 1. To create a dependency:

• Simply click on task 2 and click on the more options button.
• Select the option to mark As Dependent and write task 1 on the find task search bar.
• Select task 1 in the search results, and it will show the relationship between tasks that mark the dependence.

Step # 4: Establishing Milestones

The project should include established milestones or important points of reference. These checkpoints notify the supervisor that a large part of the project has been accomplished.

It inspires the teams to be active in making their contribution effectively. If a product has met the requirements for testing, The Gantt chart will show the milestone in an arrow.

In Asana, you can create a milestone by selecting a drop-down selection on the Add Tasks button. Choose the option to add a milestone. The user may also choose to make an existing task into a milestone in the project.

Step # 5: Modifying Scedules

Despite a meticulous plan, businesses could be negligent in reporting their progress. Management might request an additional review of the product, which could cause delays to the plan.

Plans are constantly changing as they do, and Asana is able to adapt to changing requirements. To change the date of a task, users can select a specific task to be scheduled for a new date and alter the date, as well as drag all the tasks.

When it is necessary to change the schedule of several projects or tasks, this can be accomplished by selecting these entities and then dragging them all at once. Asana Gantt Charts automatically shift dependencies that are associated with them, providing all the details of the new workflow.

Conclusion

It provides an overview of Asana software and the various kinds of charts accessible on a dashboard for Project Management. It also explains the advantages, characteristics, and steps required to create a Gantt chart.

When companies collaborate with their stakeholders on different projects, it is vital to maintain the quality of their products and timely delivery. To manage many initiatives, Asana can aid businesses in becoming more efficient and offer efficient solutions using an overview of the timeline. 

The view is based on the Gantt chart, which allows businesses to plan their work between teams by assigning milestones. Every milestone triggers the management team to make a series of decisions and create the course of action to move on to the next phase.